The Compliance Gap in Your LMS

LearnDash is an incredible tool for delivering content, but when it comes to recertification, compliance auditing, or legal disputes, a simple green checkmark isn’t enough.

If an auditor asks to see the specific version of a safety course an employee took three years ago, can you produce it? If a student contests a grade, do you have immediate access to their specific quiz answers and uploaded essays alongside the course context?

The Portfolio of Evidence plugin solves this problem. It bridges the gap between LMS delivery and legal record-keeping by generating comprehensive, downloadable ZIP Archives that serve as indisputable proof of competence .

How It Works: The “Evidence Package”

Most reporting tools simply generate a CSV or a basic PDF. We generate a complete digital portfolio.

When you run a report, the plugin compiles a ZIP Archive that acts as a standalone repository for that specific course or student . This archive includes:

1. The Master PDF Report: A detailed, compiled document of all on-screen content (lessons, topics, quizzes) .
2. Original Student Assignments: Actual files submitted by the student are preserved and bundled in the folder—not just linked .
3. Essay Uploads: If your quiz includes “Upload” type essays, the original files are included .
4. Certificates: The actual PDF certificates for the course and quizzes are generated and added to the package .

Two Modes for Every Scenario

The Portfolio of Evidence handles two critical reporting needs: Archiving Content and Verifying Students.

1. The Curriculum Report (The Snapshot)

Best for: Auditors, Content Managers, and Legal Defense

Courses change over time. The Curriculum Report creates a clean, dated snapshot of your course structure as it exists right now .

• Version Control: Create a dated archive without duplicating or maintaining whole courses in your LMS database .
• Legal Evidence: Use as evidence material in disputes to prove exactly what material was published and available to students .
• Deep Detail: Includes full course page content, lesson content, topic content, and quiz content .
• Answer Keys: Displays all quiz questions with their correct answer patterns for auditor review .

2. The Transcript Report (The Student Record)

Best for: Student Portfolios, HR Records, and Recertification

This report captures the course content plus the specific user’s journey through it .

• Progress Data: Verify the “Started on” and “Completed on” dates for every single lesson and topic .
• Granular Quiz Results: Shows the student’s specific answers, scores earned, and points awarded .
• Preserved History: Even if you update the course later, the transcript preserves the record of what the student completed at the time .
• Personalized: Includes user info (name, email) and marks correct/incorrect answers based on your specific settings .

Advanced Workflows for Power Users

The “Two-Step” Enrichment Process

Sometimes, the evidence generated by the system needs context. With our unique Two-Step Mode, you don’t just generate a report—you curate a package.

1. Step 1: Generate the standard Portfolio of Evidence.
2. Step 2: Before finalizing, upload external files directly into the ZIP archive .
   • Add a Grading Legend to explain scoring.
   • Attach a Non-Disclosure Agreement (NDA).
   • Include external license documents. This ensures the final download is a complete, self-contained administrative package .

Smart Filtering

Stop scrolling through thousands of users. Our intelligent filtering limits dropdowns dynamically:

• Select a Course first, and the User list updates to show only students who have started or completed that course .
• Select a User first, and the Course list updates to show only the courses they are enrolled in .

Solves the “Recertification” Problem

LearnDash does not natively handle the complex workflow of recertification. Portfolio of Evidence serves as the fundamental step in this process by generating and retaining evidence reports that become a permanent part of the user’s compliance history .

Technical Control & Storage Management

We understand that generating large evidence files can strain server resources. Portfolio of Evidence is built with storage hygiene in mind.

• Dedicated Delivery Channels: The system organizes files intelligently on your server:
  • /evidence/ for compliance and legal record-keeping .
  • /transcripts/student/ for direct student downloads .
  • /admin/ for reports generated by group leaders .
• Automated Retention Policies: You don’t need to manually delete old files. Set a retention period (e.g., 30 days) for student transcripts, and the system will automatically clean up ZIPs older than that limit to save disk space .
• Permanent Archiving: Need to keep records forever? Set retention to “0” for compliance environments where evidence must be preserved indefinitely .
• Optimized Performance: The report form relies on AJAX to handle generation smoothly without browser timeouts .

Total Customization

You control exactly what goes into the report via a granular settings panel :

• Toggle Sections: Turn Course Sections, Creator Details, or Page Content on/off .
• Select Content Types: Choose to include full content for Lessons and Topics, or keep it to titles only .
• Manage Attachments: Decide if you want to bundle Assignments, Essays, or Certificates in the final ZIP .

Who Needs This Plugin?

• Compliance Officers: Who need to retain proof of training for auditing purposes.
• HR Departments: Who need detailed records of employee upskilling and recertification.
• Training Academies: Who need to provide students with a portable portfolio of their work.

Get the Proof You Need.

Whether you are managing a Registered Training Organization (RTO), a corporate HR department, or a certification board, Portfolio of Evidence transforms LearnDash from a teaching tool into a compliance engine.

The Workhorse of LearnDash Data

The “Portfolio of Evidence for LearnDash” plugin is not flashy, nor does it need to be. It is a robust solution purpose-built for LearnDash. that directly addresses a real pain point in e-learning administration. It fills a critical gap in LearnDash’s native capabilities by transforming the abstract concept of a “portfolio of evidence” into a tangible, actionable asset with a single click. Its blend of practicality and foresight – thinking about data security and ease of access – makes it a standout in the crowded field of LMS add-ons. It’s an intuitive, user-friendly tool that seamlessly integrates into your existing LearnDash environment with no steep learning curve.

Don’t Let Your Valuable LearnDash Data Get Lost in the Chaos!

The Portfolio of Evidence for LearnDash isn’t just an option—it’s a necessity for any organisation committed to robust data management, evidence-based assessment, and supporting continuous professional development.

Transform Your LearnDash Management – Get the Portfolio of Evidence Plugin Today!